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Receiving Mail

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East entry to Ford Center for the Fine Arts.


All mail for the Knox campus is received at the mailroom in Seymour Union. This includes all letters and packages, no matter what delivery service is used. If the package/letter requires a signature, we sign for it. There is no need for you to be in the mailroom when it arrives. You will sign for it when you pick it up from us.

U.S. Mail is delivered to the mailroom every morning to be sorted and distributed to campus mailboxes. 

No mail is delivered to residences or individual offices. Please do not address packages or letters to your room or building number.

UPS, Federal Express, other courier-delivered mail, and all parcels that are unable to fit in a mailbox are scanned in as packages. You will receive an email notification. A signature is required to pick up these items.

Package Notices

You will receive an email from the mailroom when a package has arrived for you. Come to the mailroom window with your ID card and ask for your package. If you do not get an email but are expecting a package, please inquire at the mailroom window. Someone will be happy to check for you.

Vacation and summer procedures

Toward the end of fall and spring terms, the mailroom will send an email regarding the forwarding of your mail. Please note the following:

  • The email will show your permanent address. 
  • If this is the address that you want your mail forwarded to, and you are returning next fall, you do not need to do anything. If you wish your mail to be sent to a different address, please reply back to the email with your new mailing address. Be sure to indicate if this is a permanent change or just a summer address change.
  • If you intend to continue picking up mail in your campus box for the break, please reply to the email and indicate that you will be staying on campus. The mail from your box will need to be picked up regularly. 
  • Reply back if you are not returning next term. If you are going to be a post-baccalaureate and want to keep your box, please indicate that. If there are enough boxes for the incoming class, you will be able to keep your box if you request it early.

Students who expect to receive tests or other papers after leaving campus should leave a large self-addressed stamped envelope with the appropriate professor.

Graduates who will staying on campus for a short period after graduation, and want to keep their campus mailbox must request to do so with the mailroom supervisor.

Addressing your mail

The most common reason mail does not reach its destination is an error in the address. Always make sure that the address is complete, with:

  • Apartment numbers, street direction (i.e. East, West, etc.) whenever applicable
  • Street designation (i.e. Street, Avenue, Drive, etc.) whenever applicable
  • For international mail, always place the name of the country (in English) as the last line of the address
  • Always include your return address in the top left corner of the letter or package.

Below is a sample of the form to use for your address at Knox College:

Your Name   (Please use your official name.)
Knox College Box ___ (your box number)
2 E. South St
Galesburg, IL 61401-4999

Knox College

Printed on Monday, May 20, 2024