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E. Family Educational Rights and Privacy Act (Student Records)


Office of Academic Affairs

2 East South Street

Galesburg, IL 61401-4999


Fax: 309-341-7166


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The Family Educational Rights and Privacy Act of 1974 as amended (FERPA), provides educational institutions and students certain rights and protections concerning access to student educational records, as well as the content of those records. A brief unofficial summary of these rights and protections follows.

Within the Knox community, only those persons acting on College business are allowed access to student education records. These persons include personnel in the Office of the President, Vice President for Finance, Registrar, Counseling Services, Financial Aid, Admission, Dean of Students, Dean of the College, the Business Office, Career Services, members (including student members) of faculty committees, academic advisors and academic personnel, within the limitations of their need to know.

The College may disclose "Directory Information" to the public unless a student specifically requests, in writing, that some or all of the information not be released. Directory information includes: student's name, ID picture, email addresses, home and campus addresses, home and campus telephone numbers, date and place of birth, parents, or guardians, name, address and phone number, name of faculty advisor, major(s), concentration, academic course and program enrollment (including participation in off-campus study programs), dates of attendance at Knox, class year, degrees and awards received, previous educational institutions, participation in extracurricular activities, and weight and height of members of athletic teams. Students may withhold all or categories of directory information by submitting a Federal Educational Rights Privacy Act Form to the Office of the Registrar. A withholding request is valid only for the remainder of the academic year after the date of submittal. The College reserves the right to release directory information in campus directories prepared for publication prior to the receipt of a withholding request. Students must submit a withholding request for every academic year they attend Knox.

No other information in the student's educational records will be released to the public without the student's written authorization to do so, unless the student has previously waived his or her right to access and release of the information.

The College may disclose educational record information to parents of a student who is treated as a dependent for income tax purposes. If the student does not qualify as a dependent, a formal release must be submitted by the student to permit a parent to have access to the student's educational record.

This act also provides that the student has the right of access to his or her own records, the right to challenge the contents of those records if the student believes the information contained in the record is inaccurate or misleading, and the right to have explanatory statements included in the records. Students who wish to review materials which are part of their record should make a request to the Dean of Students.

Within FERPA guidelines, the Division of Student Development and other College offices make every effort to cooperate when parents raise concerns about their daughter's or son's academic progress or personal adjustment.

Information about FERPA is available at and the full text of FERPA is available at

Knox College

Printed on Sunday, July 22, 2018