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Knox Together: A Plan for 2020-21 Visitor Policy Give Now
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Workplace for Faculty & Staff


Knox Together


Ford Center for the Fine Arts

Quick Things to Know

  • At this time, faculty and staff are strongly urged to receive the vaccine, but for now, it is not required.
  • All employees will be tested either on campus or through local contracted labs. Testing is free for employees. More information will be forthcoming.
  • Face masks must be worn by all members of the Knox community when outside of their office or work areas and when physical distancing cannot be maintained. Masks must also be worn by all campus visitors. Masks are not required outdoors.
  • Enhanced cleaning and sanitation practices are in place and will continue as long as necessary. Campus offices will be provisioned with supplies and instruction on how to keep shared office spaces clean and disinfected.
  • Employees requiring quarantine or isolation will do so in their homes. Knox Health Services employees are certified in contact tracing both on campus and off.
  • All outside visitors require approval of a vice president to ensure that visitors follow the College’s protocols.

Phased Return to Campus

Knox has implemented a phased return to on-campus work. Our primary goal continues to focus on safeguarding the health and safety of all members of the Knox community. The current plan has three phases, and as of November 30, 2020, we will return to Phase 1. This decision was informed by rising COVID-19 numbers in our region and public health guidance from the state and federal governments. Phase 1 encourages remote work for most employees and allows up to 25% of employees to work on campus, following physical distancing, mask wearing, and additional safety protocols. 

Employees should work with their appropriate Senior Staff members and their direct supervisors to implement these phases. We recognize each department may have different work arrangements and needs and will require different workplace modifications.  

Return to Campus Phases

Phase 1:

  • Remote work is encouraged
  • No more than 25% of employees on campus per day
  • Remote meetings advised, if face to face, no more than 10 people with social distancing

Phase 2:

  • Remote work is encouraged
  • No more than 50% of employees on campus per day
  • Remote meetings advised, if face to face, no more than 30 people with social distancing

Phase 3:

  • Remote work continues
  • Employees return to campus
  • Meetings of 50 people or less allowed, otherwise virtual meetings advised

Requesting a Workplace Modification

Employees who fall into a CDC increased risk group may request a workplace modification, including working remotely. The request may be found here. Human Resources will notify you once the modification has been approved and will do their best to ensure a quick turnaround. In the meantime, please continue to report to work as you have been.

COVID-19 Testing/Health & Wellness

Knox College employees are able to access saliva testing through MySHIELDIllinois at Knox College. As a courtesy, the College is allowing any employee that feels ill, has been exposed, or would like to take part in COVID-19 testing to do so at no charge.   

    Please feel free to contact Human Resources at or Health Services at with any questions you may have.

    An employee or student who develops symptoms or has a concerning exposure will be asked to test as soon as possible. Faster testing and quarantine will help us preserve the health and well-being of our campus community. Close contacts of individuals who test positive for COVID will not have to quarantine if they have been fully vaccinated.

    All members of our campus community, including visitors, must wear masks at all times, with the following exceptions: students in their individual residence hall rooms; employees in their private offices; or when out of doors and able to maintain at least six feet of physical distance. In an effort to protect our Knox community, each employee will be provided two face masks and a face shield.

    We all must practice good hygiene, including handwashing and the use of hand sanitizer. All employees will be provided with a small refillable bottle of hand sanitizer. Stations to refill hand sanitizer will be placed across the campus. 

    Sanitation & Workplace Enhancement

    Enhanced cleaning and sanitizing practices are in place at Knox. Common spaces in academic, administrative, and residential buildings are thoroughly cleaned and disinfected by trained employees at least once per day. Campus offices and residence halls will be stocked with proper supplies and instruction on how to keep shared office spaces clean and disinfected. Stations to refill hand sanitizer will be placed across the campus. 

    We will continue to make modifications to work areas as needed, including the addition of plexiglass barriers, one way traffic patterns through buildings, and rearranged furniture to facilitate physical distancing.

    Please read the Knox College COVID Cleaning Protocols for more information.

    Cleaning Technology: Due to time/staffing constraints, instructors are asked to wipe down the machines prior to use and before leaving the classroom. This is to ensure adequate sanitation before the next use of the space. Please see here a quick tutorial on how to wipe down the computer. Please do not spray directly onto the equipment but instead spray on a towel/paper towel and then wipe down the surface to prevent damage. Cleaning supplies will be available in classrooms and will be resupplied by custodial staff.

    Visitors to Campus

    A visitor is defined as any individual coming to campus who is not a Knox College student, faculty, or staff member.

    Exceptions to the visitor policy may be made at the discretion of a senior staff member.

    Visitors are welcome to enjoy outdoor campus spaces, and do not need to register or check in to access those spaces.

    Visitors entering indoor spaces for fewer than 15 minutes are also welcome without registering or checking in.

    Access to indoor facilities for a period longer than 15 minutes remains restricted to students, faculty, staff, and essential visitors/guests. Essential visitors fall into two categories:

    1. Contractors, vendors, essential business partners, and admission visitors:
      Must be pre-approved by a member of the senior staff and must check in at the Administrative Services Building or Admission upon arrival to campus.
    2. Individuals visiting students who live on campus:
      Students residing on campus may have visitors for a defined period of time. These visitors must be approved by the Campus Life Office at least 48 hours in advance of the visit and must check in with Campus Safety at the Administrative Services Building upon arrival to campus.

    Frequently Asked Questions

    If you need more information on a topic or have questions that are not included below, email

    • Employees who are unable to wear a mask due to a documented health issue should complete a Face Covering Accommodation Form.

    • If you have concerns about returning to work, please speak with your supervisor to see if any modifications to your workplace can be made, which may include but not be limited to: a temporary remote work assignment, physical distancing (such as staggering shifts), alternative work locations, modified or flexible schedules and/or the use of personal leave, etc. If you feel you need a workplace modification, please complete a Workplace Modification Form.

    • Yes. Testing protocols are in development and will be announced to employees as soon as they are finalized.

    • If an employee feels they are at increased risk for severe illness due to COVID-19 (or are caring for someone in their household that is at increased risk), they can request a workplace modification. Reasonable workplace modifications will be considered based on CDC Guidelines. If no reasonable modification can be determined, the Office of Human Resources and/or the Provost Office will determine if other COVID-related accommodations can be provided, including any paid or unpaid leave options.

    • No. To limit exposure to COVID-19, children are not permitted in the workplace, especially during the pandemic.

    • Employees are entitled to protections against discrimination based upon age, disability and a number of other protected categories. Such conduct could implicate the college’s Equal Employment Opportunity/Affirmative Action policy. Others should not presume to determine if someone is at increased risk. Employees should assess their own health with their health care provider to determine if they believe it is safe to come to work. Employees who learn of an increased risk factor for a coworker should maintain confidentiality about that information, only reporting it to the Office of Human Resources.

    • Before the start of the academic year, employees will be asked to affirm that they read and understand the conditions outlined in the Knox Together pledge. Failure to meet or uphold the Knox Together pledge could lead to corrective action according to the College’s normal procedures for addressing workplace performance issues.

    • Employees who have depleted their sick leave balances should contact Human Resources to determine if they would be eligible to use any other type of leave. For other health-related absences, employees should follow regular procedures for using their sick time and requesting a leave of absence.

    • No. Employees should not return to campus until they are symptom and fever free for a minimum of 72 hours or until they have received a negative test result. See a list of COVID-19 symptoms.

    • Yes. Knox College provides benefit-eligible employees an Employee Assistance Program through Precedence Inc. that allows for up to five free mental health counseling visits each calendar year. Please contact Human Resources for additional information.

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    Printed on Saturday, June 19, 2021