12:30:33 Hi everybody. Welcome and thanks for being here. I am going to do just a couple of things to get my screen all set up, and I'm also going to turn off our background music, and that we go.
12:30:47 And there we go. Question How do I turn up my volume. The volume would be controlled on your computer or your device that you're using for listening. So you'll just turn up the volume.
12:30:55 All right, well welcome everybody. Thanks for being here. I'm going to take a few moments here in the beginning, just to make sure that you know how to participate and what to expect, as we're getting started with our training session.
12:31:06 So let's look at my welcome slide and I'm going to draw your attention to the right side for my little note, you will not need a microphone or a camera today because I will not be able to see you, or hear you, by default, so no need to worry about that.
12:31:20 You do have an option though to the bottom left corner of your screen for selecting the speaker or the audio source that you're using for listening today so if you were having some trouble hearing a little bit earlier.
12:31:32 Maybe you're going to plug in some earbuds or a headset or something like this so that you could hear better than you could click the little up arrow and select the audio source that you're using for listening.
12:31:44 And then, as far as participating if you look to the bottom of your screen right now you're going to see some of these options listed there. The chat is on, but it's disabled So I did that on purpose.
12:31:55 I really want to reserve the space for in the chat for me to send out messages. I don't want to do any back and forth communication and the chat though so that's why I disable the ability to type in the chat.
12:32:08 I've already sent you one message there I hope that you read that and I'm going to send you one more message right now so that you can see what it looks like when my chats come through, I've just got one more group that I'll send toward the end.
12:32:21 And then okay let's move on the raise hand tool I turned that off for now, just because we have a lot of people here and that's a lot of hands on my screen, but I did turn on the q amp a option for you for interaction.
12:32:32 So if you have a question at some point in the training, you're welcome to type it in and then send it over to me. I'm going to do my best to look at the q amp a toward the end of our session today just to let you know I do have another training right
12:32:46 after this one, so I won't be able to stay for very long for the q amp a after our session. Also, I'm going to go over a lot of material and the next 30 minutes I'm probably going to answer the question that you brought for the session today, so it might
12:32:59 be better to just kind of follow along, and I will also send you the recording of this that you can watch tomorrow.
12:33:06 Live transcript I've turned on the option for you to view the subtitles if you'd like to now just as a note this feature is not available, it's something that we're still testing out here at zoom, I turned it on for you though as a courtesy if you're
12:33:19 needing to read the subtitles. You can choose this option full transcript that will keep the subtitles over to the side versus straight in front of you and covering up my screen.
12:33:28 And then if you wanted to turn those off, you'll just click again, and the option right here should say hide subtitle instead of show subtitle. And then at the top, you do have the viewing options.
12:33:39 Those are there to help you zoom in, if you needed to zoom in on my screen, but you're not going to break anything so just kind of play around with that, if you wanted to explore those options there for zooming in.
12:33:50 The announcement that I put in there a little bit earlier I am going to record out email you the for the full recording tomorrow, it'll be about 24 hours.
12:34:00 Also in that follow up email I'll send you the helpful links I'm putting in the chat. So if it's easier to just wait until tomorrow to catch all of those, that's totally fine.
12:34:08 And you're free to share that recording with other people if you'd like to, when I email it to you. So those are my plans, it looks like we've already got several questions coming in, and I will.
12:34:19 Okay, cool. Yes. So where do you hide you're going to click on the live transcript button again and it should say hide.
12:34:28 And I will be doing yep I'm already going to do screen sharing.
12:34:33 And I'm going to be talking about the passwords in the waiting room.
12:34:38 Okay, cool. Then I'm just going to leave the rest of those open for a little bit later Let's finish up my poll. Thanks for answering my questions by the way on the poll today.
12:34:48 And I'm going to check out these results, it looks like on question number one, we have a 50% of us have already attended a zoom meeting excellent you've got a little bit of experience there, and then Question number 270 1% of us are most interested in
12:35:04 how to host a zoom meeting great that is on my agenda. And that's actually in the second half of our session today.
12:35:11 Okay, I am going to officially press record and let's go ahead and jump straight in.
12:35:19 There we go. So welcome again everybody this is our intro level training, it's called Getting started with zoom meetings. I'm your host today. My name is Elise I'm part of the success team here at zoom.
12:35:28 I'm really happy to have you for the 30 minute intro level training, and I've already got an agenda setup for the session let's go ahead and go over the agenda together, and that way you'll kind of know what to expect and what I am going to cover today
12:35:42 at the top and part one, I want to start with some basics like signing up for an account how to do that and who needs to sign up for an account and then I'd like to show you how to log in to your web portal from our website so we'll give you a nice overview.
12:35:57 And then in part two, we're going to set up a meeting together I'm guessing you probably want to know how to do the scheduling, I'll show you two different ways that you can invite people, and then how they can join into your meeting, and part three,
12:36:10 the popular choice today in our poll we will host a meeting together for meeting management I get to show you the hosting controls like audio, video, managing your participants muting your participants as well as some other good ones, and part for for
12:36:24 collaboration tools, you probably want to know how to share your screen, I'll go through all of those options with you and I'll also show you what the end meeting chat feature looks like if you'd like to collaborate in that way.
12:36:36 At the very end if you wanted to record some of your meetings, I'll show you where to set up the recordings and then where to find those recordings. after the meeting is over.
12:36:45 So those are my plans I've got some best practices at the end and then we'll wrap it up. Let's go ahead and move on. I'm going to switch what I'm sharing with you on my screen right now I've been in my slides, and I'm going to go over to a browser.
12:36:57 There we go. Let me give you a few more announcements while I'm here. This is our zoom Help Center our support page, and it is the number one best place to find any and all of your answers to your zoom questions.
12:37:10 There's lots of ways to search here so you kind of want to become familiar with this when you get a chance, one option you could always just type in a keyword, and we have links to articles as well as video tutorials and a lot of cases, you could always
12:37:23 click here in the middle on users and participants. These are the frequently asked questions, or check out our top 20 resources which is a great list of resources for you there when you roll down a little bit, you've got links out to some of those videos
12:37:48 So just whatever makes the most sense but become familiar with this page. I've already sent you a link to one of our really great articles from the Help Center.
12:37:56 So whenever you click on that link that I put in the chat, or if you want to wait until tomorrow when I send you the email that's fine. You're going to be taken to this page, I'm just going to type in the word best, and it already knows what I'm looking
12:38:07 for the best practices article. And then I'm going to have you roll all the way to the bottom, and check out the collection of resources that are available to download the one that I would recommend for all of us, is the one right here on the top, zoom
12:38:22 meetings training Reference Guide. This is a seven page PDF document looks like this.
12:38:28 And it's an excellent resource, it goes over a lot of what I'll talk about today, but then it also talks about some more advanced features that I don't have time to cover, so it's something that you can download, save for later should a question come
12:38:40 up, or you could even use it as kind of like a researching tool, you can click on the hyperlinks from within this document, and it'll take you out to the helpful articles and the Help Center, so get a hold of that whenever you get a chance, either today
12:38:54 or tomorrow. That's a great guide for you.
12:38:57 And then another announcement that I'll make and another resource that you might want to know about. We have a great Download Center, if you roll to the bottom of any of our zoom web pages, you're going to see this over here the Download Center whenever
12:39:09 you click I've already got this open.
12:39:12 There are some links to download some options here. The first one is the client for meetings now that is the actual zoom desktop client or application or zoom software that has downloaded on your computer, when I'm looking for this right here on my Mac
12:39:28 than I am looking for that little icon, and I will briefly show you what that looks like. We've been sending out some updates recently you've probably noticed that and we are on version 5.1 point two.
12:39:40 Now if you're wondering if you're on the right version you can always click Download again from here, and that will make sure that you've updated that software, and you might want to just kind of roll around and become familiar with the Download Center,
12:39:52 if you're wanting to maybe use zoom on your phone or your tablet we've got the links out to the app stores for your mobile app so just a really good resource to know about.
12:40:02 Now let's look at the client for meetings quickly, I just want to show you what that looks like.
12:40:07 That is the actual desktop client or application. Now one little tip I can give you while I'm here, always make sure that you are logged in to the desktop client before you start your meetings, if you look over here, you'll see my colleague is logged
12:40:21 in. Now that's how zoom will know that it's you that you're the host and that you know you'll have the right controls and settings that apply to your account so always make sure you're logged in, one more way to check on the app updates, click on your
12:40:36 face or it might be your initials over here, and roll down check for updates, you might have a blue banner appear asking you also please update the software, so just become familiar with this we don't really talk about it much during this training session,
12:40:50 but it's something you can explore on your own when you get a chance.
12:40:54 Okay, let's talk about signing up for an account and the options here. If you're someone that wants to schedule your own meetings and host your own meetings, which I'm guessing that's probably most of us, you need to sign up for a zoom account if you
12:41:07 haven't done that already. But here's the good news. The people that you are inviting your attendees your guests. They do not have to have a zoom account to be allowed to join in and fully participate in your future zoom meetings so really the signing
12:41:21 up part is for you because you're going to be the host. As far as your options go, I'm going to highlight to, you can always try out the free level of service on this one you're considered a basic user of zoom, you can still host your meetings and everything
12:41:36 you can have 100 or 99 people join you in your meetings, and you get the basic functions like audio video share screen recording to your computer breakout rooms even chat, you get to do a lot even on this one.
12:41:51 There's a time limit though and that is something to be aware of and familiar with how this works is, as the host you are counting as one person in that meeting.
12:42:01 Now if you just have one guest. The two of you can meet for as long as you want. There's no time limit. But when the third person joins into the meeting, that's now groups are categorized as a group meeting, and the group meetings timeout at 40, minutes
12:42:17 so that one will cut off at 40 minutes. Here's another option for you. You've always got the paid level of service you could upgrade, that's available to you at any time because you can do that month to month and just try it out and see if it works for
12:42:31 you. On the pro plan, you are considered a licensed user of zoom, you're getting rid of the time limit. That's one great thing, but you also get access to a lot of other really great features, some of which I've already used today.
12:42:46 Earlier we did the poll remember so polling is a part of Pro. Right now I'm doing something called Cloud recording that's a different type of recording, that's a part of the upgrade.
12:42:56 And if you ever needed to take attendance, you would need reports and pro also would give you reports. So after you make your decision there, you'll go ahead and sign up or by now if you haven't done that, and you will set up your zoom account.
12:43:11 Now, here's the next step, you're going to log into your web portal. If you look over here to the right, you'll notice that I'm already logged into my web portal so you just go to zoom.us and then click Sign In.
12:43:23 Let's go into my portal.
12:43:26 Okay, I'm going to start over here on the top left and that is my Profile tab. This is a basic summary of my zoom account, there's a few things I'd like to highlight like this one I've got a profile picture that I've uploaded.
12:43:40 This will show on the screen. If I decide to turn off my camera when I'm in a zoom meeting so that's why I took the time to go ahead and upload something there.
12:43:48 I've also got some information like my name for example I can come over here and edit that information, if I needed to and my profile. Let's roll down just a little bit.
12:43:59 Let's say that perhaps you have been given your zoom account, like your company signed you up or you're a part of an education account or something like that, and you're not really sure if they gave you the basic or the pro check user type, licensed means
12:44:13 you've been given the paid level of service you're a pro user and basic would mean, you're a free user. And then one more thing at the bottom, it's a good idea to check your time zone right here as you're getting started, and make sure it matches your
12:44:26 local time zone. Today, I am joining you from Atlanta, by the way, so I've got mindset to East Coast and all I've got to do is click Edit, if I need to make an adjustment there.
12:44:36 And that is a quick rundown of the profile, let's go ahead and move on. My next step is I need to review. My Account Settings, so I will come over here and go all the way down to my settings tab.
12:44:49 Now we're going to scroll through here and look around a little bit, but let me tell you more generally just how to think about the settings. These are your default account settings for your zoom account so what that means is if I want access to a certain
12:45:03 feature or a certain setting something we're going to talk about or do today that I have to make sure it is turned on or enabled ahead of time before I start the meeting, or I won't have access to use that certain feature so I'll give you a few more examples
12:45:17 of kind of what that would look like. As we scroll through and then for the sake of time because we don't have too much time together today, I'm going to go through these sections and just highlight a few of the features that we get to talk about, and
12:45:30 I'm going to go over meeting settings briefly, as well as recording settings briefly, let's start with this one, this one just takes me a second. So recording settings.
12:45:40 Local recording is available to everybody, even if you're a free user. And that means that you are saving an mp4 file of the recording directly to your computer's hard drive.
12:45:52 Now, if you're interested in the pro or maybe you've already upgraded. You also get the really nice cloud recording feature, and that is what I will show you at the very end of our session today so you would get both options.
12:46:04 Here's the only thing that I'm really going to highlight for the intro session.
12:46:08 If you want a recording button in your zoom meeting and the ability to record, you have to make sure that you have recording turned on, ahead of time before you start the meeting, and it's as easy as that.
12:46:20 So, I know that's easy but just kind of making that clear. Okay, back to the left and let's look at our meeting settings, and I'm going to go through the sections with you I'm going to start here with security settings.
12:46:32 Now we have our waiting room, I get to show you that today I'll show you what it looks like and how to manage that waiting room, and I've got that turned on.
12:46:40 As you can see, I also will show you what it looks like to set up a pass code when you're scheduling your meetings and I'll show you how to change that pass code for each individual meeting if you wanted to do that.
12:46:53 And let's keep going. Okay scheduling the meeting is our next section, I've got a best practice that I would like to go ahead and recommend right away.
12:47:00 I've got host video and participants video and my default Account Settings both are turned in the off position. I did that on purpose and this is what it means when we first join into a zoom meeting, we are not automatically with our faces plastered on
12:47:17 the screen that can sometimes kind of catch people off guard. Sometimes I'm not ready, either to have my face on the screen so I like to come in camera off, and then I can turn on my own camera when I'm ready to do that and I'll show you today how easy
12:47:30 that is.
12:47:32 And I'm going to keep scrolling down a little bit we skip over several things I'll talk about that here in a moment, and meeting basic features today.
12:47:45 I get to show you how to use the end meeting chat so if you want a chat button in your zoom meetings, make sure you got that turned on ahead of time, and are really popular one for today I will show you how to share your screen, same thing you want to
12:47:53 share screen button, make sure that's turned on.
12:47:56 And I'm going to just go ahead and zoom on down to Rn meeting advanced features. Now I don't get to go over too many of these today, I will very briefly show you where to find the backgrounds if you kind of like what's behind me today.
12:48:10 That is actually a virtual background, and I'll show you where to find that in your desktop client settings.
12:48:17 At the bottom you can decide how you'd like to be emailed about your future zoom meetings and I'll just let you kind of look over that on your own. So once I've got all this setup and ready to go.
12:48:26 These are my default, they will carry forward to all future zoom meetings and I don't really need to keep coming back in here, unless I just want to make a change to one of those settings.
12:48:36 Before I start my next meeting. and then you might have noticed that I scrolled past a quite a few different settings today. During this training. We have a more advanced training session, it's a one hour it's called meetings training.
12:48:49 If you would like to come to that one I will show you at the end, how to sign up for the next level of training.
12:48:54 But let's go ahead and move on. At this time, I am now ready to schedule my first zoom meeting, and I'm going to do that today from right here in the web portal.
12:49:02 I will come up and click on my meetings tab.
12:49:06 Okay, upcoming meetings, these are the ones I've already scheduled for myself. I also could click on this column and check out my previous meetings, but my goal for us today is to really just walk through the scheduling process.
12:49:19 I'm going to click on this big blue button schedule a new meeting, and let's walk through it together. I've already got a little bit of this filled out by the way just so I don't have to type so much.
12:49:28 I've got a name for the meeting and optional description you could leave that blank, if you'd rather. And then I've got a date, and a time that I've set up here, as well as a duration let's talk about this for a moment.
12:49:42 I put that our meeting will last around 30 minutes. That does not mean that zoom is going to cut off that meeting at 30 minutes so don't worry about that.
12:49:51 You're really answering the question like how much time to put on a calendar how much time should I plan for this meeting, as the host, you start and end the meetings when you want you have that power, you're actually not even tied to the time that you
12:50:05 put here on the schedule so if I wanted to start our meeting at 240, because I wanted to practice for about 20 minutes, I could do that. And if it goes over time, and we don't get done till 340, that's okay too.
12:50:17 You have the power to start and end.
12:50:20 Okay, East Coast that carried forward from profile. And then I want to go ahead and skip on down to our security options for our meeting. Now you'll notice this is a little bit new if you've already scheduled meetings in the past, you're going to have
12:50:34 your pass code option. Zoom will come up with this random number pass code for your meeting, but let's say that I would rather change that to something different, I can do that.
12:50:43 So I'm just going to clear that out. And I want to make our past code something more like this and that will be case sensitive as well. And then you'll also see that I have this option to turn on the waiting room, the waiting room stops people, and then
12:50:57 you get to allow them or admit them. When you're ready to do so. Excellent security feature. So my recommendation would be choose at least one or the other.
12:51:08 And then for the most secure, I would go ahead and choose both, if I were you.
12:51:13 Okay video. Remember how we turn those off in the settings. As you can see that carried forward here to my scheduling page so we'll come in with our cameras off.
12:51:22 If you are a free or basic user you'll be doing the computer audio option. That's what I'm using right now that's what I always use when I joined into my zoom meetings.
12:51:32 If you're interested in those telephone dial in numbers, you have to upgrade to pro at this time to be able to allow telephone. So for us today let's just go and leave it to computer audio.
12:51:42 And then there's just one more thing I'm going to highlight, if you see this option to allow joining before the host. Remember this. Waiting Room is always going to cancel out the join before host it will override that so you can't have both of those
12:51:55 on any way. And I would recommend turning that one off and using the waiting room.
12:52:01 Let's come down, and I'm going to click Save.
12:52:04 Okay. The meeting is now scheduled This is our meeting information page, and I'm going to show you around a little bit, then we're going to do our invitations.
12:52:12 I have a start button up at the top I have another one at the bottom. I have an ID number every meeting that you schedule the zoom will have an ID. We also set up a pass code for this meeting, and we have our waiting room turned on.
12:52:27 Now this, this is the invitation link very important piece that's what everybody clicks on to then be prompted to join into your zoom meeting. So in a second, we're going to talk about invitations and how these three pieces are very important for your
12:52:42 invitations will come back to that. Let's roll down for now.
12:52:45 I've got some settings that I chose for this meeting, if I change my mind, I can always click Edit and the bottom right corner, and make a change to this meeting, up until the time that that meeting starts, and then I've got my other Start button right
12:52:57 here.
12:52:58 Okay, let's go back up, and it's time for the next step. Our next really big question, how am I going to invite everybody to come to the meeting, and this has been a popular question lately I think it's because zoom does not automatically send your invitations
12:53:13 for you. This is something that you'll need to do on your end and you can do it in whatever way makes the most sense. But for our session today I'm going to show you two really easy options and option number one is add it to your personal calendar and
12:53:28 send out the invitation from there so let's see what that looks like. I've got these options to add it to a calendar. And if I don't see that the actual calendar that I like to use.
12:53:39 Click outlook, you'll be downloading an ICF calendar file that can integrate with other calendars like I calendar for example. Now for my demo today I've got Google setup just so I can kind of show you what this looks like.
12:53:51 I'm logging in, I'm giving permission to put the meeting on my Google Calendar.
12:53:57 And then if you look to the bottom left side, you'll see that zoom does fill in some of this information for me. There's the link everyone needs to click, there's the ID number.
12:54:20 There's the past code that they need and then really all I've got to do is type in the email addresses of the guests, or if they are already contacts in my Google or Gmail I can just type in their names and it'll probably find their information, and I
12:54:22 will click Save, and it has now been sent out as an invitation, but it's also on my calendar, so I don't forget that I have a meeting coming up a little bit later today.
12:54:30 So that's the option I really like because I kind of live in my calendar. But there's more options so let's go back. I'm going to go back to the left here and check out my meeting information page.
12:54:41 Option number two, you can copy and paste the invitation that zoom generates for you. I'm going to go over to the right side. And I'm going to open up this invitation.
12:54:51 It's a manual process so don't forget, you've got a copy. And then, let's pretend imagine I opened up my email account. I paste it, and I email it out to everybody, I'd like to invite or paste it in a text message or paste it and another messaging app,
12:55:07 you get the idea. You are just copying and pasting the invitation, and then sending it out. That's how you do it.
12:55:14 OK, one more thing and we're about to host back over here to the left under my meetings with my upcoming meetings I now have a new meeting today at three o'clock.
12:55:24 My first meeting I can click back into that. I have an ID number associated with it, and make sure that you are clicking start next to the right meeting.
12:55:34 So click start when it's time, and let's imagine that I have now started this meeting, and we're going to host it.
12:55:42 Okay we are joined in. This is what it's going to look like I'd like to start and the bottom left corner with two really big ones here the audio and the video, and my example you're going to notice that I have the red slashes there, and all that means
12:55:55 is that they can't hear me, they can't see me, and I need to turn those on the tournament, I just come over and I click one time on each icon. Now to the right, you also will notice it's kind of small that little up arrow, and I'd like to highlight first
12:56:10 the audio settings menu that I can pull from that arrow, how you think about this, all you're doing is making sure that you've checked mark to the right, audio source for the meeting that day.
12:56:22 And let me give you an example I've got on my headset today you'll notice a lot of us were these, and the name of my headset is checkmark as my microphone, but it's also check marked as my speaker, so I'm making sure that I'm using the right source, I'm
12:56:36 connected to other audio sources here and I can change that, even during the meeting if needed. I also have an option. This one's great where zoom will help me.
12:56:45 It's a test kind of like a sound check, so have zoom help you test your microphone and your speaker, and they can help you just to make sure that it is connected and sounding ok ok let's do the video settings.
12:56:57 Kind of the same idea. Which camera. Would you like to use for your meeting that day, and for an example I have an external HD webcam that I have mounted here in front of me today.
12:57:07 I want to make sure that that is the name of the webcam check mark here, under my selection virtual background that's what I was mentioning a second ago, you can pull virtual backgrounds up from here, and that will be pulling open the desktop client or
12:57:22 application settings. You also can open up your video settings and this is a nice little tip I like to give everybody. When I first joined into a meeting my camera is off so I'll see red slash, I like to open up my video settings because I can see myself
12:57:37 in this window, kind of like a mirror, make sure I look okay, make sure the background is looking okay and then I can come over here and turn on the camera when I'm ready to do that.
12:57:48 So that's usually what I do when I first joined in.
12:57:51 Okay, let's move on. How would you like to view the meeting. This is called speaker view. And what that means is, whoever's talking at that time will be a lot larger on the screen, they'll take up this space right here.
12:58:04 You can change the view for yourself, whenever you want, and as many times as you want during the meeting. Let's go over to the top right corner.
12:58:13 When I click that little icon, I am now in gallery view this is the really popular one with zoom. So when I switch the view that is only affecting my perspective of the meeting, nobody can see me doing that every person that's joined into the meeting
12:58:27 can decide which view, they would like to choose. So that's how that works. Let's go back down. And I want to jump right on over to our security panel.
12:58:36 This is part of our new update that we recently released really great option here to have all of your security settings in one place and easy to find.
12:58:46 Let's go over all these enable the waiting room we're going to use that today. Great security option locking the meeting that's like locking the door.
12:58:54 So let's say you want to make sure nobody else can join, go ahead and lock your meeting in the middle, you're deciding what to allow of your participants and you have a lot of control here as the host.
12:59:05 So do you want to let your participants share the screen chat, rename themselves unmute themselves or not, so you can uncheck any of those. And that is the level of control that you have, you can remove someone, you also can now report, someone to zoom
12:59:21 trust and safety if you ever needed to do that.
12:59:24 And let's move over to the right, managing our participants. When I click here. I am opening simply a list of everybody that's joined into my meeting, and I have some other controls here like my mute all button that will cut all the microphones except
12:59:38 for mine. I also could come through here and mute and unmute individuals. Let's go to the more drop down next to blow one of my participants, a little note to make only the host has permission to record a meeting by default.
12:59:53 If you want to allow that option for others, you have to give them that permission. Also, you can move people from in and out of the waiting room so if you wanted to put somebody on hold for a minute during the meeting, you can put them back in the waiting
13:00:07 room and let's go ahead and talk about waiting room next, because that's what we're going to use for this meeting today. I get the alert and that lets me know, I've got some people out there that want to come in, let's open up my waiting room.
13:00:20 And here they are the list of everybody that's trying to join, I can see their names and everything. I can then decide, remove them. Let them come into the meeting, let everybody come in at the same time admit all.
13:00:33 And I can also send a one way chat message out to the waiting room, maybe letting them know how much longer it'll be before I let them in. Now, how you think about the waiting room, imagine this each individual person is in their own virtual waiting space,
13:00:49 they cannot see or hear the other people that are in the waiting room, and they also cannot see or hear anything that's happening in your meeting at that time, all they can see something that looks a little bit like this it's our waiting room screen,
13:01:03 welcome screen. Please wait for the host to let you in, and the you can't send the music out to a waiting room that's a popular question. The only thing you can send out to a waiting room is the one way chat message that I mentioned from before.
13:01:17 Okay, let's move on, we'll talk about chat next. If you want to allow the chatting back and forth, it's a good way to communicate looks like this. And as the host, click the three dots to have control over that chat today you might remember that I disabled
13:01:31 our chat. I did that by selecting, no one participants can chat with no one. That means only I can use the chat, and then you can open it up a little bit with these options if you prefer.
13:01:42 Okay, last big one here sharing our screen in a zoom meeting this is very easy, you are just sharing your monitor whatever you have open live at that moment.
13:01:52 This is the menu, and I'm going to put this into two categories for you to make it easy option one, you can share an entire desktop and that means that they can see everything so if I'm minimized everything that I'm showing you right now, you would still
13:02:05 be able to see my desktop of background image, my files that I have saved on the desktop and everything. So if you'd rather not do that, you can always share a single application that's open and running on your computer like let's say PowerPoint, they
13:02:21 will only see PowerPoint then, and nothing else on your screen. So more control. I also was playing music for you today as you were joining I did that by sharing my computer sound with you and then I just click play on the music app.
13:02:33 If you ever play a video clip, don't forget to optimize before you press play on a video clip, and then you click Share, and you are now sharing your screen, pretty easy.
13:02:43 There's your record button. And here is your end button in the bottom right corner, and you have just hosted a meeting those are the most basic controls that you can start practicing at this time.
13:02:52 Okay, one more thing and we're going to wrap it up. Now my meeting is over I need to go find the recording that I did, I'm going to go back to my portal to do that.
13:03:01 And I will click right up here.
13:03:03 If I did a local recording it's on my computer and this is just going to tell me where to find it. Go to My Documents folder going to find that mp4 file.
13:03:11 Now if you are a pro user license user and you have access to the cloud recording I love this feature, let me show you quickly what I will do for you tomorrow.
13:03:20 I'm going to click Share next to this actual recording, tomorrow. And I will copy and paste this link, and email it to you and I'm done. It takes two seconds, and I've sent you a you know a 35 minute video.
13:03:33 It takes two seconds out of my day also we give you one gigabyte of storage for your cloud recordings.
13:03:39 Let's go ahead and wrap it up everybody, thanks so much for spending the 30 minutes with us today. Thank you also to my colleague who was here helping me today.
13:03:46 Let's do best practices, we're going to wrap it up, and then I do have another training right now coming up in a second. so I'm going to wrap it up pretty quickly.
13:03:55 Double check your meeting settings from back in the portal, if you want to use something we talked about today, make sure it's turned on, test your audio and video every time you join a meeting, that's just a good habit to get into.
13:04:06 I also mentioned this I have on the headset that's what we consider a best practice and zoom really helps to have a microphone close to your mouth for a really good sound mute yourself to get rid of background noise like, you know, kids, yelling, or dogs
13:04:19 barking and then position your webcam practice with your lighting around your webcam a little bit and trying to look into the camera is something I did today, that makes people feel like you're looking at them so that's another little tip for you.
13:04:33 You are invited back so at this point you are now done with our intro level training getting started, I mentioned before we have more advanced trainings.
13:04:41 So if you want to do the next step, the one hour meetings training you could sign up for that anytime. If you are a teacher or a student, you might want to bypass that one and go ahead and come to our education training session and that's what I'm about
13:04:54 to host here in a minute if you wanted to sign up for that one. Go to zoom.us slash live training, we're doing these Monday through Friday, they're always live and they are always free and we would love to have you back so feel free to come back anytime,
13:05:07 our support page open 24 seven I kind of already talked about that in the beginning but don't forget about that really great resource. And if you're leaving have a really great rest of your week, look in your email for my follow up, that'll be in about
13:05:20 24 hours. Thank you all so much for joining. And we will see maybe next time for more advanced training. Thanks a lot. Bye bye.