Knox is preparing for a phased return to on-campus work over the next month. Our primary goal continues to focus on safeguarding the health and safety of all members of the Knox community.
The current plan, outlined below in three phases, is informed by public health guidance from the state and federal governments. For the safety of our campus community, we are taking a more conservative approach than the current guidance provides, and expect to move toward the maximum allowable campus density over a period of time. The timing and specifics of this plan are highly contingent on the progression of COVID-19 in our area, so the dates and details may evolve, and it may be necessary to revert to previous phases as public health guidance changes. This reopening plan applies to the summer months only. As students return to campus, we will have expanded protocols and plans in place that we will share with you as the conditions at the time become clear and additional decisions are made.
Members of the Senior Staff will work with their direct reports to implement these phases and you will be contacted by your supervisor with their plans. We realize each department may have different work arrangements and needs and will require different workplace modifications. Please continue to work as you have during the past few weeks until you receive new instructions from your supervisor.
Phase 1 - Beginning Monday, July 6:
- Remote work will continue to be encouraged for those employees who can effectively perform their job duties off campus. However, as long as a distance of six feet can be maintained between individuals, up to 25% of employees may return to campus either permanently or on a rotational basis. All employees should work with their supervisors to determine their work schedules.
- Remote meetings are highly encouraged. However, if employees find it necessary to meet in person, indoor meetings of 10 people or fewer are allowed if six feet of distance can be maintained between attendees. Outdoor physically distanced meetings of any size are permitted. Capacities for rooms that may be reserved online will be updated over the coming weeks.
- If you do not have a mask, you may pick one up at the mailroom or the Gizmo. Please remember that masks are required any time you are on campus and within six feet of other people, including outdoors. Please be sure to wear your mask when traveling in public spaces such as to the restroom.
- Spray disinfectant will be provided in each office space.
- Outside visitors will require the approval of the appropriate vice president.
- Employees who fall into a CDC increased risk group may request a workplace modification, including working remotely. The request may be found here. Human Resources will notify you once the modification has been approved and will do their best to ensure a quick turnaround. In the meantime, please continue to report to work as you have been. All employees are asked to monitor their temperatures and be on the lookout for concerning symptoms on a daily basis. Further guidance on this topic will be provided next week.
Phase 2 - Beginning Monday, July 20:
- Remote work will continue to be encouraged for those employees who can effectively perform their job duties off campus.
- However, as long as a distance of six feet can be maintained between individuals, up to 50% of employees may return to campus either permanently or on a rotational basis. All employees should work with their supervisors to determine their work schedules.
- Remote meetings continue to be encouraged. When necessary, indoor meetings of 30 people or fewer are allowed, as long as appropriate physical distancing is observed.
- All other details continue as outlined in Phase 1.
Phase 3 - Beginning Monday, August 3:
- Remote work will continue to be allowed for employees who can effectively perform their job duties off campus.
- Employees may return to campus, practicing whatever level of physical distancing is recommended by the public health authorities at the time.
- When necessary, indoor meetings of 50 or fewer will be permitted, as long as appropriate physical distancing is observed.
We will continue to keep you informed as we work together to navigate the uncertainties of this time. As always, feel free to email me or the President with any concerns or questions. If you have suggestions for us as we continue to refine the plan and work through a myriad of details, please send them to email@example.com.
Assistant Vice President for Human Resources