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Offices & Services > Office of the President > Bylaws of Knox College

V. Standing and Ad Hoc Committees

Drew residence hall in the spring.

Amended and Restated - As Amended Through October 18, 2013

  1. In addition to the Executive Committee, there shall be the following standing committees of the Board of Trustees appointed annually by the Executive Committee after consultation with the President and with the approval of the Board and responsible to the Board:
    1. Committee on Academic Affairs, ensures that the academic program is consistent with the mission of the College. The committee monitors program quality; learning goals and outcomes; student retention; graduation rates; graduate school acceptance and job placements; and policies and procedures related to faculty compensation, appointment, tenure and promotion. It shall make recommendations to the Board, as appropriate, on academic planning, program development and budgets for academic programs and services.
    2. Committee on Admission & Financial Aid, has strategic oversight responsibility for programs, practices, and policies related to the enrollment and retention of students. The committee’s responsibilities include, but are not limited to, financial aid policy and distribution, enrollment standards, and marketing and communications strategy. It shall review administrative policies and practices and recommend Board policies that contribute most successfully to the enrollment and retention of students.
    3. Committee on Advancement, has strategic oversight responsibility for all activities involving development, government and community relations, communications, and alumni affairs. The committee reviews administrative policies and practices and recommends Board policies concerning philanthropic giving, fundraising initiatives, alumni programming, government and public relations, and community affairs.
    4. Committee on Campus Life & Athletics, ensures that the best interests of students are at the center of Board consideration and decisions. It monitors services in support of students, promotes and supports administrative efforts to create a climate that is focused on student engagement inside and outside the classroom, and ensures that adequate resources exist to support students in their learning and development. When appropriate, it makes recommendations on Board policies and allocation of resources related to campus life and athletics.
    5. Committee on Facilities & Infrastructure, oversees all planning, construction, maintenance, expansion, and renovation projects that impact the infrastructure, physical facilities and natural environment of the College, including its lands, improvements and capital equipment. Its oversight responsibilities include all capital projects; designs for projects; the selection and appointment of architects, construction managers, and contractors for such projects; and operation and maintenance projects of a certain magnitude. The committee makes recommendations to the Board concerning the College’s master plan, acquisition or disposition of property, buildings, grounds, roads, walkways, parking facilities, information technology, utilities, and environmental sustainability.
    6. Committee on Finance, safeguards and monitors the financial stability and long-term economic health of the College. The committee serves as the Board’s principal forum for the consideration of matters relating to the College’s business operations, administration, budgeting, financing, financial reporting, financial reserves, human resources and investments. On a regular basis the committee provides the Board with complete financial overviews of the College and recommends policies and procedures governing the funding of yearly operational plans and the financing of long-term capital needs. The Committee also has principal oversight responsibility for the administration’s system of financial internal controls and the controls over external reporting, regulatory compliance, institutional ethics and conflicts of interest, and the risk management process, and provides an avenue of communication between the independent auditor and the Board.
    7. Committee on Trustees, recruits, educates, develops, and evaluates trustees. The committee nominates candidates for all categories of trustees to the Board. The committee also reviews the governance policies and practices of the College, and annually makes a report to the Board, recommending changes in the bylaws when necessary.
  2. Ordinarily a Trustee shall (i) serve on either the Academic Affairs Committee, Advancement Committee, or Finance Committee, and (ii) may simultaneously serve on the Committee on Trustees or another standing committee. Rotation of assignments to standing committees shall be encouraged to give each Trustee the opportunity to provide a range of service to the College.
  3. The Finance Committee shall have three permanent subcommittees:
    1. Audit Subcommittee, which shall recommend to the Board the selection of an outside auditor, oversee the activities of the outside auditor, and report the results of audits to the Board;
    2. Budget Subcommittee, which shall monitor and critique the College's financial performance, recommend to the Board an annual budget and longer range financial objectives, and report to the Board on the College’s financial results.
    3. Investment Subcommittee, which shall develop and recommend to the Board investment policies for the College's endowment, oversee the Treasurer’s implementation of approved investment policies; select and oversee the activities of all investment managers retained by the College; and report the results of the College’s investments to the Board;

    Members of these subcommittees shall be appointed annually by the Executive Committee after consultation with the President and with the approval of the Board and responsible to the Board. Each subcommittee shall be chaired by a member of the Committee on Finance selected by the members of the subcommittee. The chair of the Committee on Finance shall be a member ex officio of each subcommittee.
  4. Each standing and ad hoc committee shall make such reports and recommendations to the Board as appropriate, or as otherwise requested by the Chair. At least every three years each committee shall review and revise its mission as appropriate, and shall report to the Executive Committee any proposed revisions to its stated purposes, structures or methods of operation.
  5. Except as otherwise limited by these bylaws, each standing committee shall determine its structure and operating practices and may, with the approval of the Chair in consultation with the President, constitute such subcommittees or task forces as may be appropriate, whose membership need not be restricted to the members of the standing committee. Faculty, students, staff and alumni may be invited to serve on subcommittees and task forces, as voting or non-voting members.
  6. An ad hoc Nominating Committee to nominate Board officers and chairs of the standing committees shall be appointed annually by the Chair for annual elections and periodically as necessary to fill vacancies that occur from time to time. Appointments to the Nominating Committee shall be made by the Chair in consultation with the President, members of the Executive Committee and considering input that may be provided by any other Trustee.
    1. The Nominating Committee shall be comprised of five Trustees, one of whom shall be designated by the Chair of the Board to serve as committee chair. At least one member of the Nominating Committee shall be a current member of the Executive Committee; at least one member of the Nominating Committee shall be a current member of the Committee on Trustees; and at least two members of the Nominating Committee shall not be current members of either the Executive Committee or the Committee on Trustees. In those years when a Board Chair is scheduled to be nominated, at least one past Board Chair will be invited to serve on the committee. Members of the Nominating Committee shall be appointed no later than the Winter meeting.
    2. The Nominating Committee shall nominate at least one person to stand for each position that is currently vacant or whose term is expiring. In years when Class I officers and committee chairs are elected, the Nominating Committee shall consult with the current Board Chair concerning his or her desire to serve another term, if permitted, and may in its discretion also nominate a Chair Elect. The names of the Nominating Committee's nominees shall be included among the written materials distributed to the Board in advance of the election. No member of the Nominating Committee may be nominated by that Committee to stand for election to any position.
  7. The Chair of the Board, the Executive Committee or the President may from time to time constitute such ad hoc committees as may be necessary or desirable. When the purpose of any such ad hoc committee has been fulfilled, the committee shall be disbanded.
Knox College

http://www.knox.edu/offices/office-of-the-president/bylaws-of-knox-college/v-standing-and-ad-hoc-committees

Printed on Monday, November 24, 2014