If you have a form, handbook, or document in which you want to preserve the original graphic appearance online, you may want to create a PDF (Portable Document Format) file.
Use discretion in determining whether a PDF is the best option - or if that content should be on a new page instead. If it's a guide that the viewer should print and keep as a hard copy or a form, then a PDF is probably the right format. If it will be used for reference, a set of actual web pages may be a better option.
One more important caution: select a generic name for the file, such as internshipguide, with no spaces. Do not use a dated or cryptic file name. A generic name makes it easier to globally replace the file anytime you need to update it, without adding more files to the server.
Uploading a PDF:
- Click on Assets in the main CMS toolbar (top of window)
- The Manage Assets window will appear
- Expand the Documents folder, then select PDFs. This is the folder where you should upload all PDFs.
- Click on Upload
- Browse to the PDF on your computer and select it.
- Hit Upload
Linking to a PDF:
- Select the text for the link. Be sure to add (PDF) after the text. (PDF) should not be part of the link.
- Right-click and choose "Insert/edit link", or click the Link tool
- Choose Document
- Use the browse tool to locate the PDF in the Documents/PDFs folder
- Select the PDF file in the directory and click OK
- Click Insert
- To remove a link, select the linked text and hit the unlink button