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Offices & Services > Office of Communications > Content Management System



Office of Communications

2 East South Street

Galesburg, IL 61401-4999



Students walking on the south side of Old Main

If you have a form, handbook, or document in which you want to preserve the original graphic appearance online, you may want to create a PDF (Portable Document Format) file.

Use discretion in determining whether a PDF is the best option - or if that content should be on a new page instead. If it's a guide that the viewer should print and keep as a hard copy or a form, then a PDF is probably the right format. If it will be used for reference, a set of actual web pages may be a better option.

One more important caution: select a generic name for the file, such as internshipguide, with no spaces. Do not use a dated or cryptic file name. A generic name makes it easier to globally replace the file anytime you need to update it, without adding more files to the server. 

Uploading a PDF:

  1. Click on Assets in the main CMS toolbar (top of window)
  2. The Manage Assets window will appear
  3. Expand the Documents folder, then select PDFs. This is the folder where you should upload all PDFs.
  4. Click on Upload
  5. Browse to the PDF on your computer and select it.
  6. Hit Upload

Uploading a PDF

Linking to a PDF:

  1. Select the text for the link. Be sure to add (PDF) after the text. (PDF) should not be part of the link.
  2. Right-click and choose "Insert/edit link", or click the Link tool
  3. Choose Document
  4. Use the browse tool to locate the PDF in the Documents/PDFs folder
  5. Select the PDF file in the directory and click OK
  6. Click Insert
  7. To remove a link, select the linked text and hit the unlink button


Knox College

Printed on Tuesday, April 21, 2015

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