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Offices & Services > Academic Affairs > Faculty Regulations

F. Faculty Governance

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Faculty Regulations

F 1 Officers. The Officers of the Faculty shall be the President, the Dean of the College, the Dean of Students, the Registrar, the Chair pro tem of the Faculty, and the Secretary of the Faculty.

F 1.1 The Chair pro tem of the Faculty shall be elected for three years by a majority vote of the Faculty. He or she shall not be a member of the administration. The term of office shall begin in September.

F 1.2 The Secretary of the Faculty shall be elected for one year by a majority vote of the Faculty. The term of office shall begin in September. The Secretary of the Faculty shall be custodian of all faculty records and of the Faculty Emergency Fund.

F 1.3 The Registrar is custodian of the records of college grades and carries out such regulations concerning grades as may be adopted by the Faculty. The Registrar is in charge of registration.

F 2 Faculty Meetings. Regular faculty meetings shall be held on the first Monday of each month from October through May, except (a) January, when the meeting will fall on the second Monday, and (b) December, when there will be no regular meeting. The September regular meeting of the faculty will be held on the first Monday after Convocation. Special meetings may be called upon notice by the President or any other officer of the Faculty. Notice shall be sent to every faculty member in advance of each regular and special faculty meeting.

F 2.1 The President, or the Dean of the College in the absence of the President, shall convene faculty meetings and shall be the presiding officer at such meetings. The Chair pro tem of the Faculty may preside when requested to do so by the President or the Dean. The presiding officer may vote in case of a tie. The Secretary of the Faculty or someone designated by him or her, shall act as secretary at all meetings.

F 2.2 Only members of the Faculty as defined in the By-laws of the Board of Trustees (Article VI, section 1) shall vote at faculty meetings. In addition, the following persons shall be permitted to attend faculty meetings with full privilege of participation in deliberations but without vote: (a) all administrative staff whose presence shall be deemed helpful by the President or by the Chair pro tem of the Faculty, (b) five student visitors selected by the student government for two-year terms (Faculty Regulation F 6 shall apply to the selection of these visitors), (c) student members of faculty committees that have legislative recommendations on the agenda for that particular faculty meeting. The Chair pro tem of the Faculty is authorized to permit reporters from campus news media and other visitors to attend faculty meetings as observers.

F 2.3 A quorum shall consist of a majority of the total membership of the Faculty, not counting those on leave of absence. All meetings shall be conducted in accordance with accepted parliamentary procedure, with Robert's Rules of Order as final authority.

F 2.4 At least twenty-four hours before every faculty meeting a copy of the agenda for that meeting shall be sent to every faculty member. This agenda shall be prepared by the administration in consultation with the Chair pro tem of the Faculty. The Faculty shall not take final action on any item not on the agenda except by a two-thirds vote.

F 3 Faculty Regulations. Motions for changes in the Faculty Regulations must be presented to the Faculty in proper form for incorporation into the published regulations. The proposed motion should specifically mention the section and number of the regulation which is to be amended or voided.

F 3.1 All proposals concerning revision of regulations in sections B and C shall be presented in writing to the members of the Faculty at least one week before action is to be taken. Voting on such proposals shall be by written ballot with a sixty percent majority of those present and voting necessary for the passage. All other changes in regulations require a majority vote.

F 3.2 All proposals concerning revision of regulations in sections B and C shall be brought before the Faculty for action no later than the first regular faculty meeting in April. A motion to suspend this rule shall require a two-thirds majority of those present for passage.

F 3.3 At the beginning of the fall term the Secretary shall provide each member of the Faculty with a copy of the faculty regulations revised to incorporate faculty legislation of the preceding academic year.

F 3.4 The Secretary shall provide each member of the Faculty with a copy of revisions of faculty regulations following each meeting at which revisions are adopted.

F 4 Committees
The standing committees of the Faculty are:

  1. These elected committees:
    1. Executive (including the Faculty Affairs Subcommittee and the Protection of Human Subjects Board)
    2. Faculty Personnel
  2. These appointed committees:
    1. Admission, Retention & Placement
    2. Instructional Support
    3. Curriculum
    4. Academic Standing
    5. Athletics
    6. Cultural Events
    7. Student Life
    8. Campus Environment
    9. Campus Diversity
    10. Financial Development and Budget
    11. Broadcast, Internet and Publication

F 4.1 The Faculty Affairs Subcommittee of the Executive Committee, in consultation with the Dean of the College, shall designate the chair of any committee which does not have a chair named below. The chairs of all standing committees shall be members of the Faculty. All committee chairs shall appoint a pro tem chair to preside whenever the chair is unavoidably absent.

F 4.2 All ex officio members may vote except as noted elsewhere in the regulations.

F 5 Election Procedures
Lists of faculty members eligible to serve on the Executive Committee and on the Faculty Personnel Committee shall be prepared by the Dean of the College and posted at least one week before the date of the election. Upon written request to the Dean of the College prior to the meeting, a faculty member may withdraw his or her name from the eligibility list.

Each faculty member may vote for one nominee on each ballot. All voting shall be by written ballot at the faculty meeting except that faculty members who must be absent from the meeting may vote in the first round of balloting by a signed letter delivered to the Secretary of the Faculty prior to the meeting.

For the first ballot the nominees shall be all of the faculty members who are eligible for the office and who have not withdrawn their names. After the first ballot, the names of all those receiving the highest number of votes which total 50% of the ballots cast shall be placed on the second ballot. This procedure shall be repeated after each ballot until one person receives more than 50% of the votes cast. When more than one position is to be filled on a committee, this procedure will be repeated.

Except for replacement terms, faculty members shall be elected to serve four-year terms on the Faculty Personnel Committee, and three-year terms on the Executive Committee.

Nominations and the election of faculty members to the elected committees shall occur in the order of the Faculty Personnel Committee (April meeting), and the Executive Committee (May meeting).

A faculty member may not serve on more than one elected committee at a time.

A faculty member with an appointment to the administration is not eligible for election to one of the elected committees.

F 5.1 The Executive Committee shall consist of the chair, the Dean of the College (ex officio); the Dean of Students (ex officio); five other faculty members and two students. Terms shall be staggered so that new faculty members are elected each year.

The Faculty Affairs Subcommittee of the Executive Committee shall consist of the five faculty members elected to the Executive committee. This subcommittee shall elect its own chair.

The Protection of Human Subjects Board (a subcommittee of the Executive Committee) shall consist of two faculty appointed by the Executive Committee.

F 5.2 The Faculty Personnel Committee shall consist of four faculty members with tenure or who have achieved the rank of associate professor or professor. One member shall take office and one member shall leave office at the beginning of the academic year; no faculty member may serve more than six consecutive years on the committee. The new member shall be elected at large. Faculty in departments already represented on the committee are not eligible.

F 6 Appointment Procedures
Faculty members of all appointed committees shall be appointed for three-year terms by the Faculty Affairs Subcommittee in consultation with the Dean of the College.

F 6.1 The Admission, Retention and Placement Committee shall consist of three faculty members and two students; the Associate Dean of the College, ex officio without vote; the Director of Admissions, ex officio without vote; the Director of the Center for Career and Pre-Professional Development, ex officio without vote; the Director of Athletics, ex officio without vote; and the Dean of Students or a representative designated by the Dean, ex officio without vote.

F 6.2 The Instructional Support Committee shall consist of four faculty members; two students; the Director of the Library, ex officio, the Director of Information Technology Services, ex officio, the Coordinator of Instructional Technology, ex officio.

F 6.3 The Curriculum Committee shall consist of the Dean of the College, chair, ex officio; four faculty members and two students.

F 6.4 The Academic Standing Committee shall consist of the Associate Dean of the College, chair, ex officio; three faculty members, two students, the Registrar, ex officio without vote, and the Dean of Students, ex officio without vote.

F 6.5 The Athletic Committee shall consist of two faculty, two students, the faculty representative to the Midwest Collegiate Athletic Conference, the Senior Women's Administrator in Athletics, the Dean of Students or a representative designated by the Dean, ex officio, and the Director of Athletics, ex officio. The Midwest Athletic Conference representative shall be appointed by the Executive Committee in consultation with the President, each appointment to be reviewed every three years. The Director of Athletics shall appoint the Senior Women's Administrator, in consultation with the Dean.

F 6.6 The Cultural Events Committee shall consist of three faculty members and two students, including a member of Union Board and the Treasurer of Student Senate.

F. 6.7 The Student Life Committee shall consist of the Dean of Students, chair, ex officio, an Associate Dean of Students, ex officio without vote, three faculty members, and four students.

F 6.8 The Campus Environment Committee shall consist of two faculty members, two students, and the following as ex officio members without vote: a member of the Art Department designated by its chair, the College's chief facilities officer, and the Dean of Students.

F 6.9 The Campus Diversity Committee shall include the Dean of the College, ex officio; the College’s Affirmative Action officer, ex officio; four faculty, four students, and four staff members (one of whom is a representative of the Office of Admission and one of whom is a representative of the Office of Student Development.)

F. 6.10 The Financial Development and Budget Committee shall consist of two faculty members and two students, and the following as ex officio members without vote: the Dean of the College and the Vice President for Finance.

F. 6.11 The Broadcast, Internet and Publications Committee shall consist of three faculty members, two students, and the following ex officio members without vote: the Dean of Students or a representative designated by the Dean, the Director of Student Activities, and advisors to student media.

F 7 Vacancies on Standing Committees.
If a committee member will be on leave or unable to serve for other reasons for two or more terms, that position shall be vacant. Such vacancies on elected committees shall be filled by election procedures provided in F5. Vacancies on appointed committees shall be filled by appointment procedures provided in F.6. The new member will serve for the remainder of the unexpired term

If a faculty member of a committee will be on leave or unable to serve for one term and if, in the opinion of the Faculty Affairs Subcommittee, the work of that committee will be seriously hampered by this absence, the Faculty Affairs Subcommittee in consultation with the Dean of the College may make a temporary replacement.

F 8 Communication and Coordination of Committees
Standing committees will be governed by the academic regulations of the Faculty and by principles of sound educational policy, and by the responsibility to disseminate in a timely manner to the community non-confidential information pertaining to its activities. Each standing committee will inform the campus community at least once per term by posting agenda, minutes or summaries of its activities in appropriate campus locations and/or through electronic media; and by annual written summaries by the committee chair to the faculty.

F 8.1 In order to coordinate the work of the several standing committees, the Executive Committee should be advised of the activities of other standing committees. When important questions of policy are involved, joint consultation between the Executive Committee and the other standing committees should be arranged. If after such consultation changes in the academic regulations seem necessary, appropriate recommendations may be made to the Faculty by either committee.

F 8.2 All faculty, staff and students may attend meetings of faculty committees as observers, with the exception of the Faculty Affairs Subcommittee of the Executive Committee, the Faculty Personnel Committee, and the Academic Standing Committee.

F 8.2.1 A faculty committee may enter into closed session by a vote of a majority of its members. Discussion on whether the meeting shall be closed will be held in open session.

F 8.2.2 Committees shall have the right to deliberate in private, but decisions of the committee made in closed session must be reported.

F 8.2.3 Student observers at faculty committee meetings who are representing official campus media are responsible to identify themselves to the chair of the committee.

F 9 Duties of Elected Standing Committees

F 9.1 Executive: To study the educational needs of the College and to formulate educational policies for consideration by the Faculty; to consult and advise the Dean of the College with regard to educational priorities within the overall budget and operations of the College; to establish the annual College calendar; to interpret policies adopted by the Faculty or the President; to direct and to coordinate the work of standing committees; to appoint special committees. The Executive Committee is authorized to act on behalf of the Faculty on matters that require action before the next regularly scheduled faculty meeting. Such Executive Committee actions must be reported and ratified at the next faculty meeting. Before taking any action of this type the Executive Committee must determine that a special faculty meeting either cannot be called or is unnecessary.

Faculty Affairs Subcommittee: To provide a means or frank interchange among faculty, and between faculty and the academic administration. The subcommittee shall seek the views of individual faculty members in determining what matters are of significant concern. It will meet regularly, as well as schedule meetings with the President and the Dean of the College to discuss and offer advice on sensitive matters of faculty concern including faculty status, benefits, structuring, and size; administrative operations; faculty-administration relations; and such other sensitive matters as the President, the Dean or the Faculty may lay before it. It will also provide the President with faculty perceptions of the effectiveness of certain administrative officers of the College. In consultation with the Dean of the College, the Subcommittee will appoint all appointed faculty members of standing committees. The subcommittee shall not deal with non-sensitive issues that are assigned to the Executive Committee. The Subcommittee shall report to the Executive Committee and to the Faculty on the general nature of its discussions.

Protection of Human Subject Board: To study, formulate and guide the implementation of policies and practices that protect the dignity and welfare of humans who are subjects in any research procedure, including research, class assignments, demonstrations, or experiments; to serve as the College’s institutional research review board.

F 9.2 Faculty Personnel: To serve as an advisory committee to the President on matters of faculty promotion in rank, granting of tenure, renewal of contracts, faculty honors and faculty salaries. The committee may keep a cumulative file for the sake of continuity, and the chair of the Personnel Committee shall make an annual report on procedures or other matters worthy of the attention of the faculty.

F 10 Duties of Appointed Standing Committees.

F 10.1 Admission, Retention and Placement To monitor the quality and composition of the entering student body; to monitor progress in achieving institutional goals with regard to diversity within the student body; to serve as an advisory committee to the Director of Admission; to monitor retention; to monitor support for seniors preparing for employment, graduate and professional schools; and to keep the Faculty informed concerning issues in recruitment, admission, financial aid, retention, and post-graduate preparation.

F 10.2 Instructional Support To study issues and provide advice regarding library resources, the delivery of instructional technology on campus, and instructional support from the bookstore; To serve as an advisory board for the Director of the Library and Director of Information Technology Services on issues regarding library holdings and services, and academic computing; to serve as an advisory board for the Bookstore manager regarding course and instructional needs; and to keep the Faculty informed concerning issues of library resources, academic computing, instructional technology, and the bookstore more generally.

F 10.3 Curriculum To study curricular issues and to recommend changes in the curriculum, to consider and recommend requirements for the degree; to consider all changes in departmental offerings and to give approval to changes that are compatible with prevailing educational policies; to study and monitor those academic programs which must meet the standards of external professional and accrediting associations; to act as or create a committee on teacher education; to create a committee for Off-Campus Study Selection; to approve requests for substitutions or exceptions to any of the general educational requirements when the educational intention of the requirement will be fully met; to approve requests for substitutions or exceptions to any of the major and concentration requirements.

All proposals for additional majors and minors shall be brought to the faculty for approval. The curriculum committee must review all proposals and present its findings in writing to the faculty no less than one week before the faculty meeting at which a vote is to be taken. New majors and minors must be proposed to the curriculum committee no later than March 1 and must be approved no later than the April meeting preceding the year they are to go into effect. A majority vote is required for approval.

F 10.4 Academic Standing To determine the academic status of students, to act upon petitions for reinstatement, to act upon petitions involving exceptions to all regulations except general education requirements, to study academic procedures and to make recommendations concerning their modification, to administer the program of honors studies in accordance with the policies established by the Faculty, to nominate or select on behalf of the Faculty recipients for honors and awards, to act in all areas of academic procedures which the Curriculum Committee shall delegate to it. The Academic Standing Committee shall report to the Curriculum Committee as well as to the Faculty.

F 10.5 Athletics To study the athletic program of the College, to recommend appropriate modifications of athletic policy, to approve schedules for intercollegiate sports and to allocate funds for club sports. The Athletics Committee is concerned with recreational sports, intramural sports, club sports, and intercollegiate sports. The Department of Sports Studies and its academic offerings are independent of this Committee.

F 10.6 Cultural Events To develop plans for programs connected with endowed lectureships and other public; to assist academic programs, student organizations, and other offices of the College to arrange other events such as special lecturers, colloquia, readings, performances and exhibitions that advance the educational goals of the College.

F 10.7 Student Life To study and formulate policies relating to all phases of nonacademic student life -- housing, activities, organizations -- and to submit such policies for consideration by the Faculty.

F 10.8 Campus Environment: To study and to make recommendations on projects and policies relating to all aspects of the campus physical environment, including facilities, landscaping, and aesthetics; to make recommendations for the exhibition and maintenance of student and alumni art; to serve as an advisory committee for senior administrators responsible for the college’s physical environment.

F 10.9 Campus Diversity: To provide advice and counsel to the President for ways in which Knox’s educational programs, institutional practices, and community of students, faculty and staff can fulfill the College’s commitment to diversity; to help maintain a community unified by common institutional values and enriched by diversity based on such factors as race, ethnicity, religion, nationality, gender, sexual orientation and disability. The committee or any subcommittee that it creates may choose to focus on such issues as support services, residential life, and recruitment and retention of students, faculty and staff. The Committee will provide initiative and leadership to ensure that the College’s programs and practices help all members of the Knox community to become more conscious, understanding, knowledgeable of and sensitive to different cultures and backgrounds, and to situate themselves within a diverse community.

F 10.10 Financial Development and Budget: To provide counsel to the Vice President for Academic Affairs and the Vice President for Finance on the development of the College’s budget; to keep the faculty informed about budget issues.

F 10.11 Broadcast, Internet and Publications Committee: To be responsible for student media. The committee is responsible for appointing and, when necessary, dismissing editors of student publications and managers of broadcast media, and appointing faculty or staff advisors to all publications (printed or electronic) or broadcast media. The committee is responsible only for authorized student media.

F 11 Faculty Visitors to the Board of Trustees. Two members of the Faculty shall be chosen as visitors to the regular meetings of the Board of Trustees. One observer shall be chosen for a two-year term by vote of the Faculty each year at the May meeting. The term shall begin and end at the beginning of the academic year. The election procedure shall be that specified in Faculty Regulations, F. 5.

F 12 Chair pro tem. A member of the Faculty shall be chosen, by vote of the Faculty at the May faculty meeting, for a two-year term as Chair pro tem. The term shall begin and end at the beginning of the academic year. The election procedure shall be that specified in Faculty Regulations, F. 5.

F 13 Faculty Secretary. A member of the Faculty shall be chosen, by vote of the Faculty at the May faculty meeting, for a one-year term as Faculty Secretary. The term shall begin and end at the beginning of the academic year. The election procedure shall be that specified in Faculty Regulations, F. 5.

F 14 Faculty Emergency Fund. The Faculty shall maintain an emergency fund by an assessment, whenever voted by the Faculty, of one dollar upon each member, to be given into the keeping of the Secretary and to be used for such expenses as may be incurred from time to time by the Secretary or by the committees in carrying out the instructions involved in the vote of the Faculty.

F 15 Academic Regalia. Faculty members shall wear academic regalia to the Opening Convocation, Commencement, and such other occasions as may be determined by the Administration or the Faculty.

Knox College

http://www.knox.edu/offices/academic-affairs/faculty-regulations/f-faculty-governance

Printed on Friday, December 19, 2014