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C. Academic Regulations

Faculty Regulations

C 1 Academic Calendar. The academic year at Knox College, from September to June, consists of three terms.

C 2 Courses. All courses should be organized on the basis of a quarter term, each course to be a unit within itself. No two or more sequential courses shall be combined into a single unit though certain courses may be designated as prerequisites for enrollment in subsequent courses. The earning of credit in any course shall be independent of enrollment in any subsequent course.

C 2.1 Courses are numbered as follows:

100-level - introductory level courses
200-level - intermediate level courses
300-level - advanced level courses
400-level - reserved for work in connection with college honors program

C 2.2 New courses and elimination of courses must be approved by the Curriculum Committee.

C 2.3 Group Interest Courses. Courses may be offered which arise from special interests of students and faculty but which do not fit within any departmental framework. These courses may be initiated by faculty members or by students with a faculty sponsor. The Curriculum Committee is responsible for the approval of each offering of each group interest course. The committee shall consider course purpose, content, materials, techniques, credit, and grading procedures. Students may receive a maximum of four course credits from group interest courses. The faculty sponsor will assume all administrative responsibility in these courses.

C 2.4 Field Work. Subject to prior approval of an appropriate faculty member or department, students may obtain academic credit based on field work done off campus. Such students must enroll for independent study during their field work or after returning to residence. In consultation with the appropriate department or faculty sponsor, they must engage in an academic project describing and evaluating their field experience and indicating their benefit from it. A maximum of two credits will be allowed for off-campus field work. Approval of credit for such work, and the assignment of projects derived from it, will be the responsibility of the appropriate department or faculty sponsors.

C 3 Majors. Changes in requirements for majors and minors must be approved by the Curriculum Committee.

C 4 Registration of New Students. A first-year student shall not be enrolled without a transcript of the official records of his or her secondary school scholastic work. A transfer student shall not be enrolled without a transcript of his or her previous college work.

C 5 Course Registration.

C 5.1 Advising. The course enrollment of each student and any subsequent additions, deletions, or withdrawals from courses must have the approval of the student's faculty advisor.

C 5.2 Pre-registration. There will be a period in each term for continuing students to enroll for courses for the following term.

C 5.3 Registration. At the beginning of each term there will be a period, of such length as is determined necessary by the Registrar, during which students may register (including adding or deleting both full and half-credit courses).

C 5.4 Drop/Add Period. After the registration period students may add or delete courses (both full and half-term courses) during the drop/add period. The Academic Standing Committee may set the length of this period, not to exceed two weeks from the first day of classes. Adding courses during this period requires approval of the instructor of the course as well as of the faculty advisor.

After the drop/add period a student withdrawing from a course will have the appropriate grade of W assigned in accordance with faculty regulation C 7.6.

C 5.5 Auditing. Students may audit courses provided they obtain the permission of the instructor concerned and provided they attend regularly.

C 5.6 Normal Load. The normal load of a student shall be three credits per term. A student in good academic standing may enroll for three and one-half credits per term without special permission. Permission to enroll for four credits per term may be granted by the Academic Standing Committee. Students may not enroll for more than four credits in any one term.

C 5.7 Students must enroll for all work for which they desire credit; they must accept responsibility for verifying that they are officially enrolled in the courses which they are attending.

C 6 Classification of Students. Students are classified as sophomores after they have eight credits; as juniors after they have seventeen credits; as seniors after they have twenty-six credits. Students who are not candidates for a degree are classified in other categories.

C 7 Grades. Grades shall be given strictly on the basis of performance in courses and for no other consideration.

C 7.1 The grade of C (2.0) shall be recorded for performance that is competent or fully satisfactory for progress toward the Knox baccalaureate degree.

C 7.2 The grade of A shall be recorded for performance that is outstanding in relation to that which is competent or fully satisfactory for progress toward the Knox baccalaureate degree.

C 7.3 The grade of B shall be recorded for performance that is conspicuously better than that which is competent or fully satisfactory for progress toward the Knox baccalaureate degree.

C 7.4 The grade of D shall be recorded for performance that is less than competent or fully satisfactory for progress toward the Knox degree but has redeeming qualities.

C 7.5 The grade of F shall be recorded for performance that is unworthy of credit toward the Knox degree.

C 7.6 The grade of W (withdrawal) shall be recorded when a student withdraws from a course prior to the withdrawal deadline.

C 7.7 The mark of P (passing) shall be recorded when a student has done satisfactory work, C (2.0) or better, in continuing 400-level studies; a grade will be given when the project has been completed.

C 7.8 Faculty, with permission of the Academic Standing Committee, may record the mark of I (incomplete) at the end of a term in which the student, through no fault of his or her own, is unable to complete the work during the term. It shall not be given when the work has been neglected. When reporting the mark of I, the instructor shall indicate the final grade that will be awarded for the course if the incomplete work is not submitted. The mark of I must be removed from a student's record as soon as possible; if it is not removed within the time limit set by the Academic Standing Committee the final grade previously indicated by the instructor will be recorded.

C 7.9 The grade of S (satisfactory) shall be recorded for work of C- quality or better in courses taken for S/U grades. The grade of U (unsatisfactory) shall be recorded for work of D or F quality. Sophomores, juniors, and seniors who have a cumulative grade point average of at least 2.0 may stipulate for one letter graded course per term that the grade shall be S or U. A maximum of four courses may be so taken. No courses used to satisfy the Preceptorial, Quantitative Literacy, Second Language, or Foundations requirement, a student?s major or minor or in the department of the student?s major may be so stipulated since the intent of S/U grading is to encourage students to enroll for courses beyond their major field of study and the minimum exploration required in a Knox degree. An exception will be made, however, for students enrolling in independent studies for internships in their major where the instructor explicitly requests that the course be graded S/U.

Students must inform the Registrar of a course to be taken S/U not later than the deadline for adding courses; no changes to or from S/U grading may be made after that deadline. Faculty may be informed by the Registrar of the names of students choosing S/U grading only after grades have been submitted.

C 7.9.1 With approval of the Curriculum Committee a course may be offered for S/U grades only. Enrollment in such courses shall not be considered in the limitations in C 7.9 on courses taken S/U.

C 8 Grade Point Averages. Grade points are assigned as follows: A = 4.0; A- = 3.7; B+ = 3.3; B = 3.0; B- = 2.7; C+ = 2.3; C = 2.0; C- = 1.7; D+ = 1.3; D = 1.0; D- = 0.7; F = 0. No grade points are assigned to the grades of W, S, U, I, or P, and credits in courses with such grades are not included when calculating the grade point average.

C 8.1 The cumulative grade point average includes all work at Knox.

C 9 Interim Reports. Faculty members shall give such interim reports during each term for first-year students, new students, and students doing poor work as are required by the Academic Standing Committee.

C 10 Grade Changes. A grade once handed in to the Registrar's Office shall not be changed without approval of the Academic Standing Committee except in the case of the mark "I" or "P."

C 10.1 When in the opinion of the Dean of the College there is a probability that grading by a faculty member may have been in conflict with faculty guidelines as laid out in the Faculty Handbook, II. B. 7, the Dean may, after seeking the advice of the Executive Committee, establish appropriate procedures for reviewing the case. The Dean shall establish a review board consisting of the Dean and at least one faculty member; in departments with three or more regular faculty members on campus, at least one of the faculty members shall be from the department; the Dean shall attempt to choose members acceptable to both parties. This review board shall have the power to assign a new grade whenever appropriate. This procedure shall also be used to assign grades in case of death or disability of a faculty member.

C 11 Repeating Courses. If students complete a course which they have already passed, the credit previously earned will be canceled and the subsequent record will show the grade earned in the first enrollment and the grade and credit earned in the second.

C 12 grade comparisons. The Registrar shall inform departments and individual instructors how their grades compare with other departments or other members of the Faculty.

C 12.1 The Registrar is authorized to make public the grades of fraternities and sororities and their relation to the average standing of the non-fraternity and non-sorority groups.

C 13 Dean's List of Distinguished Students. There shall be a dean's list of distinguished students for each academic term. The Academic Standing Committee shall establish guidelines for the selection of students for this list.

C 14 Academic Probation. A student may not remain on academic probation more than three consecutive terms. A student who was dropped from the College for academic reasons, or who withdrew while on academic probation, must have the approval of the Academic Standing Committee to be readmitted.

A student may be dropped from the College at any time when, in the judgment of the Academic Standing Committee, he or she will be unable to regain good standing within three terms. The Committee may extend the period for achievement of good standing only when circumstances beyond the control of the student (e.g., illness) have prevented the student from participating in academic activities.

Mandatory academic leave: If a student fails to submit work or attend any classes for three consecutive weeks, the Academic Standing Committee may place the student on mandatory academic leave immediately. A student who is placed on leave under these circumstances has the right to petition the committee for reinstatement, but reinstatement will be granted only in exceptional cases.

C 15 Examinations. A period of time at the end of each term shall be set aside for examinations. No final examination shall be given prior to its scheduled time; no work in lieu of a final examination shall be due prior to the scheduled time of the final examination. Exceptions may be granted by the Dean of the College.

C 15.1 Final examinations shall either be returned to the student or kept by the instructor for one term for inspection.

C 15.2 If due to a student's neglect his or her grade prior to the final examination is F, the instructor may refuse to allow the student to take the examination, reporting F as the final grade.

C 16 Class Attendance. Faculty members determine class attendance policies in each of their classes. Regular attendance is expected unless the instructor specifically states otherwise.

C 16.1 Any student who fails to attend the first day of class and who has not received an excused absence from the Dean of Students' Office before the first class meeting may be dropped by the professor from that class.

C 17 Convocation Attendance. The Executive Committee has the responsibility to designate convocations at which the attendance of students is required.

C 18 College Marshal. The Academic Standing Committee each spring will select a college marshal from faculty nominations of students from the junior class.

C 19 Bell. Classes shall be dismissed at the beginning of the ringing of the bell at the close of hours.