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Offices & Services > Academic Affairs > Faculty Handbook > III. Faculty Personnel Policies

I. Leave Policies

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Faculty Personnel Policies

III. I. 1. Sabbatical Leaves

Sabbatical leave is granted for the purpose of research, writing, and other professional development. Sabbatical leaves are considered an investment by the college in the future quality of its faculty rather than a compensation for past services.

Faculty members on tenure are encouraged to request sabbatical leaves to further their academic and professional proficiency. Requests for leave should be made to the Dean not later than early September of the academic year preceding that of the sabbatical. Applicants should outline their plans for the leave. The department chair should discuss with the Dean plans for staffing the necessary courses of the department during the leave.

In considering requests for sabbaticals and their order of priority the Dean will consider: the use to be made of the sabbatical leave; the length of time since the applicant's last sabbatical leave or leave-of-absence; the number of years of service of the applicant to Knox; the impact of the leave on the department. Prudent financial management requires that the College make every effort to provide sabbatical leaves without replacements.

College policy provides the following sabbatical options:

Minimum years of full-time service since last sabbatical leaveLength of leave, in yearsRate of pay for year

Faculty members are encouraged to supplement their sabbatical compensation with research grants or research fellowships or Fulbright awards including teaching fellowships. With the Dean's approval faculty members on sabbatical may accept employment that will contribute to their professional development. Generally such employment should be not more than half-time for a full-year sabbatical, one-fourth time for a two-term sabbatical, and none for a one-term sabbatical. Knox College reserves the right to reduce sabbatical compensation when employment does not meet the above stipulations. Also see "Leaves of Absence" (below).

Untenured faculty members are not eligible for sabbatical leaves but are eligible for "research leaves" and "leaves of absence" (see below). Years of service while untenured do count toward eligibility for the first sabbatical.

III. I. 2. Research Leaves for Untenured Faculty

Assistant professors may apply for one term of leave at full pay to pursue research. To be eligible for leave the individual must have served two years at Knox prior to the period of leave and have a well developed plan of research. Since the leaves are an investment in the future of Knox College, leaves usually will not be granted to individuals who have been notified of non-reappointment.

III. I. 3. Leaves of Absence

Leave without pay may be granted for scholarly and professional purposes or for other purposes. Both tenured and non-tenured faculty are eligible to apply. Whenever feasible the College grants leaves without pay to those with research grants or other unusual opportunities such as ACM or other non-Knox program directorships. In granting such leaves the Dean must consider both the benefits to the College through the development of the faculty member and the costs through the loss of services during the period of leave.

Application should be made well in advance to the Dean of the College. Faculty members applying for grants or posts which, if received, will require a leave should, prior to such application, discuss their plans with the Dean.

Unless otherwise stipulated when the leave is granted, leaves of absence for professional development, including service as an ACM program member, will be counted for sabbatical leave.

Years including leave may also not count as full-time service for determining the maximum of seven years prior to tenure as defined in the Knox College By-Laws. However, when leaves have been for professional development the College usually does not choose to delay the tenure decision. Faculty requesting leaves for professional or other reasons should consult in advance with the Dean regarding the impact of the leave on eligibility for tenure or sabbatical consideration.

III. I. 4. Leaves for Illness and Disability

When faculty members must be absent because of illness, they should report the absence to the Dean of the College immediately and should make arrangements with other departmental members to carry their duties. Salaries are not affected if the illnesses are infrequent and of short duration.

When faculty members are not able to carry out teaching and other duties effectively either because of prolonged or frequent absences or because of physical or mental disabilities, their services may be suspended or terminated, but salaries are usually continued for about six months from the time of the disability.

III. I. 5. Parental Leave

The College's health plan allows six weeks of sick leave with pay. In interpreting this policy as it affects academic obligations, the College recognizes the special nature of faculty obligations on the term system by granting a birth giving parent, who has served on the faculty for one year or more, one term of leave with pay, or a two-course reduction in teaching responsibility. For fathers or non-birth giving parents the policy is a one course reduction in teaching responsibility.

III. I. 6. Fringe Benefits During Leaves

The fringe benefits during sabbatical leaves are the same as during a regular appointment except for those benefits, such as retirement and Social Security, which are a fixed proportion of actual salary paid by Knox College. Life insurance and disability insurance continue at the normal amounts since they are based on normal base pay.

When a faculty member is on a leave without pay for up to one year, the life insurance, health insurance, and disability insurance are continued with the individual and the College continuing their regular contributions. If a leave continues beyond one year, the insurance may be continued by the individual paying the full cost.

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Printed on Thursday, January 19, 2017

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